We sell both — Google Workspace here at gws.asia and Microsoft 365 through office365.my — so this is the comparison we give clients when they ask which one to choose.
Google Workspace is usually better for teams that work in the browser, share files constantly and want simple administration; Microsoft 365 is better for teams that depend on desktop Excel, Word and Outlook. Both give you email at your own domain, cloud storage, video meetings and built-in AI, and both work well for Malaysian businesses.
Google Workspace is cloud-first: everything runs in the browser and collaboration is the default. Microsoft 365 is desktop-first: it includes the full Office apps your staff may already know, with cloud features added on top. The right choice depends on how your team actually works.
On the Business Standard tier, Google Workspace gives more pooled storage and simpler real-time collaboration; Microsoft 365 gives full desktop Office apps and larger Teams meetings. Both include email at your domain and AI assistance, with Gemini fully built into Workspace apps.
| Google Workspace Business Standard | Microsoft 365 Business Standard | |
|---|---|---|
| Gmail at your domain | Outlook / Exchange at your domain | |
| Storage | 2 TB per user, pooled across the company | 50 GB mailbox + 1 TB OneDrive per user |
| Office apps | Docs, Sheets, Slides in the browser; opens and edits Word, Excel and PowerPoint files | Full desktop Word, Excel, PowerPoint and Outlook, plus web and mobile |
| Real-time co-editing | Built in from the start, works in any browser | Supported; strongest when files live in OneDrive / SharePoint |
| Video meetings | Google Meet, up to 150 participants, with recording | Microsoft Teams, up to 300 participants, with recording |
| Built-in AI | Gemini included in Gmail, Docs, Sheets, Meet | Copilot Chat included; full Microsoft 365 Copilot in apps is a paid add-on |
| Learning curve | Light — familiar if staff use Gmail | Familiar to staff who grew up on Office |
| Admin | One simple Admin console | Microsoft 365 admin centre + Entra, more granular |
For current prices, see our Google Workspace price guide and office365.my for Microsoft 365.
Choose Google Workspace if your staff already use Gmail, work across phones and laptops, edit the same documents together, and you want an admin console a non-IT manager can run. It also suits teams that want Gemini built into everyday email and documents.
Choose Microsoft 365 if your finance or engineering team relies on advanced desktop Excel, macros or Access, your clients send complex Word templates, or you already run Windows and Teams across the company. In those cases switching away can cost more than it saves.
Yes. Email, contacts, calendars and OneDrive files can be moved from Microsoft 365 to Google Workspace with Google's migration tools. Plan the switch around your Microsoft 365 renewal date so you don't pay for both longer than necessary.
See our step-by-step Microsoft 365 to Google Workspace migration guide.
Yes. Google Docs, Sheets and Slides open, edit and save Word, Excel and PowerPoint files, and you can download any document back in Microsoft Office format.
Yes. Staff who prefer Outlook can connect it to Google Workspace using Google Workspace Sync for Microsoft Outlook, so email, calendar and contacts stay in sync.
Entry prices are similar. Google Workspace Business Starter is RM29.99 per user per month in Malaysia. The better value depends on whether you need desktop Office apps — if not, Google Workspace usually gives more storage for the money.
Yes. O2O eCommerce sells Google Workspace through gws.asia and Microsoft 365 through office365.my, so we can recommend whichever genuinely fits your team.
Tell us your team size and current email. We'll recommend a plan and send a clear quotation — usually the same business day.