Switching from Microsoft 365 is mostly about timing: copy everything while staff keep working, switch email in one move, and cancel the old licences before they renew.
Yes. Exchange Online email, calendars and contacts, plus OneDrive files, can be migrated to Google Workspace while your team keeps working in Microsoft 365. Teams chat history does not migrate. Time the switch before your Microsoft 365 renewal date so you don't pay for both for longer than necessary.
Email, calendars, contacts and OneDrive files all move to Google Workspace, and SharePoint files can go to shared drives. Teams chats don't migrate and desktop Office apps aren't part of Google Workspace — keep Microsoft 365 Apps licences for staff who truly need them.
| Microsoft 365 data | Moves? | Notes |
|---|---|---|
| Exchange Online email | ✓ Yes | Folders and read/unread status preserved |
| Calendars & meetings | ✓ Yes | Recurring events and attendees come across |
| Contacts | ✓ Yes | Personal contacts per user |
| OneDrive files | ✓ Yes | Moved into each user's Google Drive |
| SharePoint sites & files | ✓ Files | Files move to shared drives; site pages are rebuilt if needed |
| Teams chats | ✕ No | Export for records; conversations restart in Google Chat |
| Desktop Office apps | ✕ No | Keep Microsoft 365 Apps licences for staff who need them |
Run both systems side by side: set up Google Workspace, copy data in the background, switch MX in one step, run a final delta copy, then cancel Microsoft 365. Staff keep working throughout and only change apps on cut-over day.
The best time is 3–4 weeks before your Microsoft 365 renewal date. That gives enough time to copy data and train staff, and lets you reduce or cancel licences before you're billed for another term.
Yes. Google Workspace Sync for Microsoft Outlook lets staff keep using Outlook on Windows with their Google Workspace email, calendar and contacts. Most teams find they switch to Gmail within a few weeks, but nobody is forced to.
For a small business, a migration typically takes 1–2 weeks from planning to cut-over, mostly depending on how much OneDrive data there is. The cost is the Google Workspace subscription, a one-time RM99 setup fee and a separately quoted migration fee.
Comparing first? Read Google Workspace vs Microsoft 365.
Yes. A Microsoft 365 global administrator must grant the migration tool access to Exchange Online and OneDrive. We guide you through this step.
No. Email keeps arriving in Microsoft 365 until the MX switch, and a final delta migration copies anything that arrived in between.
No, Teams chat history does not migrate. Export what you need for records before cancelling Microsoft 365.
Yes. Staff who need desktop Excel or Word can keep a separate Microsoft 365 Apps licence while their email and files run on Google Workspace.
Tell us your team size and current email. We'll recommend a plan and send a clear quotation — usually the same business day.